Application Process

The video to the right will show the steps to create and complete a career connector, you can also follow these simple steps:

1. Go to www.cypressfivestar.com and click on Careers, and then click on “Join Our Team”

2. Then click on Account, and click on Register

3. Anything that has a * next to it, will need to be filled in completely.

   1. Please make sure to make note of your Username and Password, and email address used to register. (MAKE SURE THEY WRITE THIS DOWN)

4. Once complete click on the register button at the bottom of the page.

5. Open your email, and click on the confirm button, and you should receive a confirmation message. You are now ready to apply for a job with Cypress Five Star Inc

6. Once confirmed you go back to www.cypressfivestar.com and click on Careers and go to our job posting page. Find the position you want to apply for simply click “apply”.

7. When you hit apply, it will have you log in using the credentials you created earlier.

8. Please follow through on the steps, and ensure you put in your availability to work, availability to start, and upload a copy of your resume.

9. The employee will then wait to be contacted by GM for a interview.

Hire Process

1. Once you have received a notification of a new application, you will then go to Avanti portal to manage the application process.

   1. You will want to schedule an interview with the candidate, and follow the steps below.,

      1. Go to Avanti Main page, and click on Applicant Management under the “Management” drop down menu. Here is a short tutorial on how to get around the Applicant Management Screen.

      2. Each applicant have to have these events to be approved:

         1. 01 - Apply - This has to be done by the applicant within their profile.

            1. If done by GM or payroll the position code will not carry through the process.

         2. 02- 1Inter- First Interview- At minimum interview day, time, and notes entered in for applicant.

         3. 06- Off- Job Offer- We need a acknowledged\signed offer letter for every employee.

         4. 09- Hire- To be completed and dated for the day of their orientation.

      3. To help keep track of where you are in the process, you can use the status drop downs:

         1. Not Started

         2. In Progress

         3. Completed

         4. Waiting on Someone Else

         5. Deffered

      4. Each Applicant have to have these documents to be approved:

         1. Resume- Not required but perferred

         2. Offer Letter- Signed and\or acknowledged (This is where your Area\OPS manager will find the wage for the employee).

         3. Interview Notes- Coming Soon! (PDF form, easy to upload).

      5. Once you have completed the events and completed documents, you want to HIRE the applicant, you are ready for the final step.

      6. Under management, click on “Hire Applicant Request”, and find the name on the drop down menu “Applicant”, and then the position should be highlighted in blue under the drop down named “Job Position”.

   2. You are now done with submitting your applicant, the General Managers job is now done.

   3. If you have an application and choose not to hire them, please use one of the following application events:

      1. Did not respond\show up for Interview

      2. Not Interview Did Not Meet Qualifications

      3. Interviewed No Offer Extended

      4. Not An Active Application

1. No employee is allowed to clock in or out, or work a shift until they have completed the on boarding steps, no exceptions!

2. The employee will receive a email notification, see example.

   1. The employee should be ready to complete on boarding all in one session.

      1. This means they should be ready to spend up to 60 minutes inputting information, and reviewing and acknowledging documents.

         1. They will need a copy of their SIN Card, Direct Deposit Form or Blank Check, any information needed to fill in tax documents.

         2. For any applicant with a SIN number starting with a 9, they will need additional documents.

            1. SIN Letter

            2. Work Permit

            3. School Letter (If Applicable)- This should be uploaded via Avanti platform after completion of on boarding.

   2. The employee should then click through each of the screens, couple of notes on onboarding screens:

      1. Registration Screen

         1. This screen is CRITICAL, this is where the applicant transitions from Career Connector to their permanent Avanti Login and Passoword.

            1. Once they complete this screen, and if they leave the onboarding process, they then use the login and password created during the registration screen to login through our normal employee portal found at www.cypressfivestar.com

      2. On the personal details page, if they have a SIN number with a 9, it will automatically request they put in a Expiration Date, and then upload both their SIN document and Work Permit.

         1. For all other SIN Numbers it will only ask for a copy of their sin Card.

         2. ONE NOTE WHEN UPLOADING DOCUMENTS, THE SYSTEM DOES NOT RESIZE THE DOCUMENTS, SO PDF’S WORK BEST. IF TAKING PICTURES VIA A PHONE PLEASE USE THE SMALLEST PICTURE SIZE SETTING.

      3. Contact Details

         1. Information should pull from application, including email address. Most employees will just need to put in a primary email address.

         2. For General Managers, when you get a store you have to change your primary to a Cypress email address, and then if you want pay and tax statements going to a different email address there are additional fields

      4. Banking Details

         1. Ensure an image is uploaded of blank check or banking document, or it will not let you move forward in process.

      5. Fed TD1\Provincial TD1

      6. Document Sign Off

         1. All documents have a time out function.

            1. Meaning you cannot acknoledge a document without having time to read document.

         2. Some documents have a signature component which can be done via mouse or finger on a phone screen.

   3. Once On boarding is completed, Payroll then gets a notification to check all information and activate the employee. You know you employee is active when you get a email notification like this!